Speaker Information

Audiovisual Requirements

The Speaker Ready Room will be located in Streeterville Room , Level Three, of the Sheraton Grand Chicago Hotel. Please review the Audiovisual Guidelines when preparing your presentation. 

Click Here for PowerPoint 2010 Presentation Tips


Speaker Ready Room Hours

Wednesday 24 August 2016 2:00 PM – 6:30 PM
Thursday 25 August 2016 - Saturday 27 August 2016 6:30 AM – 6:30 PM
Sunday 28 August 2016 6:30 AM – 2:00 PM

Speaker Disclosure Slide

All presenters are required to include the Speaker Disclosure Slide in their presentations. If you do not include this in your presentation prior to arriving onsite, you will be required to insert it in the speaker ready room. 


Options IX Presentation Slide Template

Click Here for the Options IX slide template that we encourage you to use for your presentation to be in uniform with the conference.


Meeting Room Setup

At the speaker lectern:

  • A monitor to view the presentation
  • A keyboard to advance slides
  • A laser pointer
  • A microphone
  • A speaker timer that will show the presentation time and countdown.  When the speaker’s presentation time is finished, a red light will show on the timer.

At the moderator head table:

  • A monitor to view the presentation
  • (2) table top microphones

Audience:

  • Microphone in aisles of seating used for attendee question and answers after speaker presentation.

Audiovisual technician table:

  • Technician to load presentations and ensure microphones are working properly
  • Computer with all session presentations

Each presentation room will be staffed with an audiovisual (AV) technician, who will assist in starting each presentation. Before the session starts, the AV technician will confirm all presentations are loaded on the technician computer and accounted for. If the AV technician notices a missing presentation then he/she will contact the Speaker Ready Room for verification and notify the moderator if necessary.

The AV Technician will ensure that each presentation is loaded on the lectern speaker monitor.  Once the presentation is loaded, the speaker will then control the presentation slides from the lectern using a computer keyboard.  There will be a separate laser pointer.

Please note: Internet access WILL NOT be available in meeting rooms or in the Speaker Ready Room. 


Generic and Trade Names

  • Presentations must give a balanced view of therapeutic options.
  • Faculty will be asked to use generic names to contribute to this impartiality.
  • If trade names are used, those of several companies should be used rather than only that of a single supporting company.

Unlabled Uses of Products

When an unlabeled use of a commercial product, or an investigational use not yet approved for any purpose is discussed during an educational activity the speaker should disclose that the product is not labeled for the use under discussion or that the product is still investigational.